New Hire Paperwork Steps

Welcome to the Park City Ski and Snowboard School.  We are glad to have you joining us!

As we get closer to the season, you will be sent a lot of information about hiring paperwork, work schedules, training and all of the critical steps that you will need to complete in order to be ready to go for your first day of training… unless otherwise indicated below, your contact through much of the process will be the Ski & Snowboard School Admin Team: please reach out to us through PCinstAdmin@vailresorts.com if you need assistance. We are here to help you.

Most of the hiring paperwork is completed online.

Note that you may have completed some of these steps!

There are a few steps to completing your hiring process…

Note that you will have 2 communication channels and both are critical - add these to your contacts lists to ensure important communications don’t land in the junk folder!

VR Steps: these steps will be triggered by communications from Olivia and vailresortscareers@vailresorts.com and will include general hiring forms that you need to complete

PC Steps: these steps are triggered by the local Park City Ski & Snowboard School team, and will come to you from PCInstAdmin@vailresorts.com. These will include specific forms for scheduling, training and final onboarding steps


Hiring Steps Checklist -

We are starting a new onboarding process this season; we are still awaiting full details for all of the steps. Depending on timing, your hiring steps may not arrive in this exact order. As we get closer to the season and learn more of the new process, we will update this information.

_  VR: Job Offer-

You must accept the formal job offer letter sent by Vail Resorts - this will trigger the onboarding process. Due to the mid-summer transition to the new platform we are using, this will be a redundant step.

_  VR: Pre-Boarding Form -

After accepting the offer, you will be asked to complete some Pre-Boarding information. This is the first part of your actual onboarding, and will require you to enter personal information, including your SSN and Date of Birth.

_  VR: Pre-employment Background Check

As a vail Resorts employee, you will need to complete a background check every few seasons. Keep an eye out for an email from vailresortscareers@vailresorts.com with instructions on how to complete this process with Verified Credentials. Please note that background checks can take anywhere from one to 30 days to process.

_ PC: Training Session Sign Up

  • Instructors and Assistant Instructors: this will be a multi-day on-snow training on skis/snowboards

  • Support Team: this is a one day indoor and walking outdoor

_ PC: Instructors: submit your schedule for the season

  • Instructors will be sent a link which will ask you to build your schedule for the full season.

  • Support staff - your schedules will be done throughout the season using Legion

_  VR: Final Onboarding forms

  • The final step of onboarding can only be completed in the two week to two day window prior to your start date. You will receive information from Vail Resorts to access the final onboarding process and to start the form I9.

_  VR: IDs required for the I9

You will complete your Form I9 and schedule an online appointment to verify your documents. You will need to have your original, unexpired work authorization documents. These documents prove your identity and show you are legally able to work in the US. All documents must be ORIGINALS and UNEXPIRED - so no photos or photo copies. Note: A License alone does not suffice for this federal form. Examples of some accepted documents are:

  • Current Passport

  • State Issued Photo ID, such as a Drivers License, AND Social Security Card or Birth Certificate

  • State Issued Photo ID, such as a Drivers License, AND Birth Certificate

  • All documents must be originals (no photos and no photocopies)

  • All documents with expiry dates must be current (not expired)

  • These are examples only - see the complete list here

NOTE: Completing the I9 is critical: missing the final step of hiring will reset some of your hiring paperwork, delay access to your Employee Pass, and will delay your onboarding up to 3 days. When you select your training, please do so knowing that you will be able to complete an I9 prior to your start date.

 _  VR: Complete the online trainings assigned in “the Lift”

Details will be communicated by email

_  PC: complete Ski and Snowboard School New Hire Training

This is in person, on site, and primarily on snow.

Instructors: make note of ALL of the dates for your session, as you will need to attend all of them in order to be an instructor.

If you have any questions, contact the Ski and Snowboard School Admin Team PCInstAdmin@vailresorts.com

Moving to the Area