New Hire Paperwork Steps

Welcome to the Park City Ski and Snowboard School. We are glad to have you joining us!

As we get closer to the season, you will be sent a lot of information about hiring paperwork, work schedules, training and all of the critical steps that you will need to complete in order to be ready to go for your first day of training… unless otherwise indicated below, your contact through much of the process will be the Ski & Snowboard School Admin Team: please reach out to us through Pcinstadmin@vailresorts.com if you need assistance. We are here to help you.

Most of the hiring paperwork is completed online, and the final step is the in person I9 Verification.

There are additional details on what the paperwork process looks like and what timing to expect on EpicEmployee.Vailresorts.com - Before you Start Working.

Your information is being entered into the onboarding system over the next month, so keep an eye out for emails from InternationalRecruiting and VailResortsCareers

There are a few steps to completing your hiring process…

Note that you will have 2 communication channels and both are critical - add these to your contacts lists to ensure important communications don’t land in the junk folder!

VR Steps: these steps will be triggered by communications from vailresortscareers@vailresorts.com and will include general hiring forms that you need to complete

PC Steps: these steps are triggered by the local Park City Ski & Snowboard School team, and will come to you from PCInstAdmin@vailresorts.com. These will include specific forms for scheduling, training and final onboarding steps

Hiring Steps Checklist

_ VR: Paperwork - The New employee Setup

The email that contains your hiring forms is called the New Employee Setup: this will contain all of the traditional hiring paperwork, with the exception of the Form I-9.

If you have not received this critical email, check in your junk folder, or use the “get help here” link on EpicEmployee.Vailresorts.com

_ PC: Schedule a date and time for check In

You will receive an email to select a Check-in session that is before your selected training dates
When planning ahead, note that this appointment is in person at the resort. When you select the date and time, please be sure you are able to make it, or your onboarding will be delayed.
You will bring your Passport, DS2019 and I-94 to the session. (we can look up the I-94 for you)

_ VR: Final Onboarding forms

The final step of onboarding can only be completed in the two week window prior to your start date. Based on your start date and check-in date, your will be keyed into the HR system to be made activate as an employee. At this time, you will receive an email with instructions to complete five required electronic forms. Complete these forms as soon as you receive the email, and you MUST complete the Final Onboarding Forms before your check-in

I-9 - required - complete Part 1 before Check-In
Employee Guide Acknowledgement - required
W-4 - required
Pay Options - required
Ski/Activity Waiver - required
Dependent Verification and Dependent Document Upload - optional
EpicEmployee Terms & Conditions - optional

The sign on requires multi-factor authenticator… This requires you to set up a primary and secondary method of authenticating your login to secure HR websites.
Tips to make it easy on your first login:
Do NOT download the authenticator app at this time (you can set this up later if you like)
Instead click on “Choose Other Method”
1. Primary method – have it text you the authentication code
2. Secondary method – set up your security questions
This should get you to your forms on the first try. Once logged in, complete all sections and forms.

_ PC: Check-in

Bring your original, unexpired work authorization documents (no copies). Not sure what to bring, check the What Documents are Needed to Start Work section on EpicEmployee.vailresorts.com. (Final Hire Steps, above, must be completed prior to check in).

NOTE: The Check-In date is critical: missing the final step of hiring will reset some of your hiring paperwork, and it will delay your onboarding up to 3 days. When you select your training and check-in dates, please do so knowing that you will be able to come to the mountain when scheduled.

_ VR: Complete the online trainings assigned in “the Lift”

Details will be communicated by email

_ PC: complete Ski and Snowboard School New Hire Training

This is in person, on site, and primarily on snow.

Instructors: make note of ALL of the dates for your session, as you will need to attend all of them in order to be an instructor.

If you have any questions, contact the Ski and Snowboard School Admin Team PCInstAdmin@vailresorts.com